Instructions for Granting an Incomplete

  1. An Incomplete is a temporary grade assigned by the faculty member when coursework is missing and the student agrees to complete the requirements. Although a student may request an Incomplete, the faculty member is not required to honor the request. The faculty member should assign an Incomplete when there are extenuating circumstances such as illness that prevent a student from completing the assigned work on time and the student has completed most of the course requirements and, in the judgment of the faculty member, the student can complete the remaining work within the time limit established by system policy.

  2. A faculty member who assigns an Incomplete shall file a system report form that includes:
    • A brief description of the requirements to be completed;
    • The date by which the coursework must be submitted to the faculty member, which is the end of the tenth week of the next standard semester;
    • A statement that the Incomplete will change to a specified letter grade (ASSUMED TO BE "F" IF NOT OTHERWISE INDICATED) if the work is not completed by the end of the tenth week of the next standard semester.

    • The faculty member shall keep the original signed form, with copies to the student, the academic dean, the registrar, and such other appropriate parties as the college may identify. The form, shown in the attachment, shall be standard for all colleges.

  3. All Incompletes must convert to a letter grade by the end of the following semester. If a student submits the required work on time, the faculty member shall calculate a grade to replace the Incomplete and submit it to the registrar by the end of the semester. If a student fails to complete the required work or fails to submit the work by the specified time, or if the faculty member fails to submit a replacement grade, the registrar shall convert the Incomplete to the letter grade specified in the report form ("F" if no other grade is indicated), and that letter grade shall be entered on the student transcript.

  4. Students with an Incomplete are temporarily ineligible for semester or graduation honors. Upon conversion of the Incomplete to a letter grade, students may retroactively receive semester or graduation honors, and such recognition shall appear on the transcript, provided that the student has earned the required grade point average.
Last Update: April 09 2009
For Additional Information Contact: Admissions Office at 860-512-3210